A Short Guide About Backing Up Your PST File
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The following guide will help you know how to backup your PST file.
- Manually copy the PST file
If you want to copy the PST file, the easiest way to do that is to copy it to another location. Here how to repair PST file you will learn how to repair your PST file. Under Windows XP, this file is located at:
C:/Documents and Settings/%username%/Local Settings/Application Data/Microsoft/Outlook/
In Windows Vista and Windows 7, this location is:
C:/Users/%username%/AppData/Local/Microsoft/Outlook/
Then you have to copy the above located file to: another file, or folder, or an external hard disk, or an USB flash drive, or a CD-ROM or DVD-ROM.
If you have to restore the data due to some system crash, then open Outlook and go to ‘File’ – ‘Data File Management’ and use the ‘Data File’ tab. Check here pst file backup to learn how to backup pst file, and here corrupt pst file repair how to repair corrupt pst file. Search for the file (the backup one) and open it.
- To use the PST file from somewhere else
You should be aware than when Windows crashes, the files (and folders) on the C drive will become corrupted. Moving your PST file to another drive is indeed a good thing. The next step is to set the path for Outlook of that file pointing to that different drive. To do this, first close Outlook, then relocate the PST file from the default folder mentioned above, restart outlook and browse for the new location when the prompt comes up.
If something were to happen to the relocated file, and you will have the need to retrieve a backup version: simply rename your old Outlook file using a different extension.
- Import and Export
Including with MS Outlook, there is a feature enabling end-users to export their personal folders besides re-importing them later. With this method, you can export your PST file to a secure (and different) location on your hard drive. Then later, you can reimport it, in case, let’s say, of a system crash. In order to export the PST file: in Outlook, go to ‘File’ – ‘Import and Export’. In the dialogue box that will come up, select ‘Export to a File’. Select ‘Personal Folder File (.pst)’ in the next window. In the coming dialogue box, select the folders you want to export. You should always have the ‘Include subfolders’ checkbox set so all your folders (and subfolders) are indeed included in the exported file. Then on the next window, simply choose a name for the file you want to export and browse to its new location.
To import datas from the backup, go to ‘File’ – ‘Import and Export’ then on the Dialogue box, choose ‘Import from another program or file’. After that, select ‘Personal Folder File (.pst)’. Browse for your backup file, then import it. Doing so, all the configurations from your old file will be part of Outlook.
- How to use the add-in part of the PST file backup
Thanks to Microsoft, there is a free add-in part of Outlook that with a single click permits you to easily backup your PST file. After downloading that add-in (the ‘Personal Folders Backup, from Microsoft), install it on your PC. You will see a new option called ‘Backup’ part of your ‘File’ menu. With this nice add-in, you can backup the files and folders you really want to besides how many times and when (the frequency) of such backups.
